Shared contacts for Google Workspace & Microsoft 365. One list, on every phone.
Share any Google or Outlook contact label with your team, partners
and clients. Fix a number once and it's right for everyone in about a
minute: in Gmail, in Outlook and on their phone's caller ID.
Not ready to connect? Click through the live demo
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Google +
Microsoft
One shared list, kept the same in both
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Nothing to install
Your team keeps the apps they already use
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On every phone
Names on incoming calls, iPhone and Android
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Your data stays yours
We never keep a copy of your contacts
Your shared contacts
show up where your team
already works
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Google
Shared contacts appear in Gmail and Google Contacts.
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Outlook
Outlook for Windows and Mac, new Outlook and Outlook on the web.
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On your phone
The built-in Contacts app on iPhone and Android shows shared contacts with caller ID.
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Personal accounts
Freelancers and clients can join with personal Gmail or Outlook accounts.
How to share contacts with your team in three steps
Step 1
Connect Google, Microsoft, or both.
Sign in with your business account. The Google contact labels and Outlook folders you already have appear as they are, with nothing to import.
Get Started for FreeStep 2
Share a label or folder.
Share it with one person, a group, your whole domain or someone outside the company. Choose who can view and who can edit.
Get Started for FreeStep 3
It’s in everyone’s address book.
Shared contacts appear in Gmail autocomplete, Outlook and the phone's own Contacts app with caller ID. Every change syncs to everyone in about a minute.
Get Started for FreeEverything you need to share contacts across a team safely
Why built-in contact sharing
isn’t enough
Your team needs a shared
contact list with always accurate
numbers — not a CRM
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Sales and account teams
Every rep sees the same client list, and the right name shows up when a customer calls.
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Field service and installers
Technicians get site contacts and suppliers on their phone before they reach the job.
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Real estate offices
Agents share buyers, sellers and contractors, and keep them when an agent moves on.
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Clinics and practices
Reception and staff share specialist, lab and supplier numbers, with view-only access where needed.
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Law firms
Partners, associates and paralegals share client, opposing counsel, court and expert contacts, with view-only access for sensitive matters.
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Schools and nonprofits
Staff and volunteers share parent, partner and donor contacts without a pricey CRM.
Your client data always stays yours
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Minimum access
Rolyio asks only for Contacts and read-only Directory access. We never see your email, files, or calendar events.
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No copies
Contacts are synced between your accounts. It’s not stored as a separate database on our side.
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Hosted in the EU
Data is processed in the EU, GDPR-ready, with tokens encrypted at rest.
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Every change is logged
See who added, edited or deleted a shared contact, and restore it within 30 days.
Free for every team until
31 December 2026
Only people who can see a shared list need a seat.
What happens next
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Today
Sign in with Google or Outlook. No card, no trial clock.
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Until 31 Dec
Use everything, with as many people as you like.
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Mid-Dec
We email you the plans 14 days before anything changes.
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From 1 Jan, 2027
Pick a plan, or stop. Your contacts stay in Google and Outlook either way.
“I built Rolyio because
our own contacts lived
in two worlds.”
Half the people we work with are on Google Workspace, the other half on Microsoft 365. Every “who has the number for…” ended in a forwarded spreadsheet that was out of date the moment it landed. The tools we tried stopped at the Google fence, synced when they felt like it, and kept a copy of everything.
So Rolyio does three things properly: one list that lives in both Google and Outlook, contacts on every phone with caller ID, and sync you can actually see. It keeps no copy of your address book, because a contacts tool shouldn’t become one more place your data can leak from.
It’s free until the end of the year because I want to hear from real teams before we charge anyone. Reply to any email from us — it comes to me.
Before you ask
Something else? Write to hello@rolyio.com — a person answers, usually within hours.
Questions about data and access are answered on our Security page.
Yes. Every feature, for as many people as you like, until 31 December 2026 — no card and no trial clock. From 1 January 2027 it is $2 per user / month billed yearly, or $3 month to month, and you decide then.
We email you the plans 14 days before anything changes. You pick a plan or stop — and your contacts stay in Google and Outlook either way, because they were never anywhere else.
No. Contacts are synced between your own Google and Microsoft accounts. Rolyio keeps the mapping and the sharing rules, not a separate copy of your address book. Tokens are encrypted at rest and everything is processed in the EU.
Yes. Fix a number once and it reaches everyone with access in about a minute — in Gmail, in Outlook and in the phone’s address book. Each list shows when it last synced, so you never have to guess.
No. Shared contacts appear in the apps they already use. One sign-in with Google or Outlook is the whole setup — no add-in, no extension, no profile on their phone.
Shared contacts live in their own label or folder, separate from private ones. Rolyio matches on email and phone before it writes, and every change is logged — so you can see who changed what and restore it within 30 days.
Contacts, plus read-only Directory access so we can show your colleagues when you share. Nothing for email, files or calendar. On Google that is the People API; on Microsoft, Microsoft Graph.
No. Rolyio runs on Microsoft Graph, not on EWS, so it keeps working as legacy protocols are retired. Public-folder contacts can be brought into a shared Rolyio label and kept in sync from there.











