Shared contacts for Google Workspace & Microsoft 365. One list, on every phone.

Share any Google or Outlook contact label with your team, partners
and clients. Fix a number once and it's right for everyone in about a
minute: in Gmail, in Outlook and on their phone's caller ID.

  • Free until 31 Dec 2026
  • No credit card
  • 2-minute setup

Not ready to connect? Click through the live demo

Working environments

Your shared contacts
show up where your team
already works

  • Google

    Shared contacts appear in Gmail and Google Contacts.

  • Outlook

    Outlook for Windows and Mac, new Outlook and Outlook on the web.

  • On your phone

    The built-in Contacts app on iPhone and Android shows shared contacts with caller ID.

  • Personal accounts

    Freelancers and clients can join with personal Gmail or Outlook accounts.

How it works

How to share contacts with your team in three steps

Step 1

Connect Google, Microsoft, or both.

Sign in with your business account. The Google contact labels and Outlook folders you already have appear as they are, with nothing to import.

Get Started for Free

Step 2

Share a label or folder.

Share it with one person, a group, your whole domain or someone outside the company. Choose who can view and who can edit.

Get Started for Free

Step 3

It’s in everyone’s address book.

Shared contacts appear in Gmail autocomplete, Outlook and the phone's own Contacts app with caller ID. Every change syncs to everyone in about a minute.

Get Started for Free
Built for teams

Everything you need to share contacts across a team safely

Share contacts across Google and Microsoft One live list for users on Gmail and people on Outlook. Rolyio connects to Google through the People API and to Microsoft through Microsoft Graph, so neither side needs to switch. Get Started for Free
Compare

Why built-in contact sharing
isn’t enough

Works for Google and Outlook users
Appears in Gmail and Outlook autocomplete
Caller ID on phones
Share one label, not the whole address book
External people
Contact history
Search across shared contacts
Customization
User interface
Yes
Yes
Yes
Yes
Yes
Yes
Every list and any field
Custom fields, personal settings and saved views
Like it should be in 2027
Google contacts
Google only
Partly
No
No
No
No
Inside Google Contacts only
Google’s fields and custom fields
Personal address book
Outlook
Microsoft only
Partly
No
Yes
Limited
No
One folder at a time
Fixed Outlook fields
Personal address book
Spreadsheet
Yes, as a file
No
No
No
Yes, by copy
No
Basic, across one file
Any column, no structure
Grid of cells
Your contact app
Google only
Partly
Yes
Yes
Limited
Limited
Yes
Basic
Generic list page with adds and banners
Use cases

Your team needs a shared
contact list with always accurate
numbers — not a CRM

Security

Your client data always stays yours

  • Minimum access

    Rolyio asks only for Contacts and read-only Directory access. We never see your email, files, or calendar events.

  • No copies

    Contacts are synced between your accounts. It’s not stored as a separate database on our side.

  • Hosted in the EU

    Data is processed in the EU, GDPR-ready, with tokens encrypted at rest.

  • Every change is logged

    See who added, edited or deleted a shared contact, and restore it within 30 days.

Early-access offer 56 days left

Free for every team until
31 December 2026

$0 per user · every feature
Unlimited labels and contacts
Google Contacts and Outlook
Roles, domain sharing, audit log
Unlimited people
Phones with caller ID
Human support from the founder

Only people who can see a shared list need a seat.

From the founder

“I built Rolyio because
our own contacts lived
in two worlds.”

Half the people we work with are on Google Workspace, the other half on Microsoft 365. Every “who has the number for…” ended in a forwarded spreadsheet that was out of date the moment it landed. The tools we tried stopped at the Google fence, synced when they felt like it, and kept a copy of everything.

So Rolyio does three things properly: one list that lives in both Google and Outlook, contacts on every phone with caller ID, and sync you can actually see. It keeps no copy of your address book, because a contacts tool shouldn’t become one more place your data can leak from.

It’s free until the end of the year because I want to hear from real teams before we charge anyone. Reply to any email from us — it comes to me.

Ihor Popel, Founder of Rolyio
Ihor Popel Founder of Rolyio
FAQ

Before you ask

Something else? Write to hello@rolyio.com — a person answers, usually within hours.

Questions about data and access are answered on our Security page.

Get Started for Free

Yes. Every feature, for as many people as you like, until 31 December 2026 — no card and no trial clock. From 1 January 2027 it is $2 per user / month billed yearly, or $3 month to month, and you decide then.

We email you the plans 14 days before anything changes. You pick a plan or stop — and your contacts stay in Google and Outlook either way, because they were never anywhere else.

No. Contacts are synced between your own Google and Microsoft accounts. Rolyio keeps the mapping and the sharing rules, not a separate copy of your address book. Tokens are encrypted at rest and everything is processed in the EU.

Yes. Fix a number once and it reaches everyone with access in about a minute — in Gmail, in Outlook and in the phone’s address book. Each list shows when it last synced, so you never have to guess.

No. Shared contacts appear in the apps they already use. One sign-in with Google or Outlook is the whole setup — no add-in, no extension, no profile on their phone.

Shared contacts live in their own label or folder, separate from private ones. Rolyio matches on email and phone before it writes, and every change is logged — so you can see who changed what and restore it within 30 days.

Contacts, plus read-only Directory access so we can show your colleagues when you share. Nothing for email, files or calendar. On Google that is the People API; on Microsoft, Microsoft Graph.

No. Rolyio runs on Microsoft Graph, not on EWS, so it keeps working as legacy protocols are retired. Public-folder contacts can be brought into a shared Rolyio label and kept in sync from there.

From the blog

Read how it works first