Talk to AnnaRoles and permissions
Every recipient of a shared label has a role that controls what they can do. You pick the role in the Share dialog when you add a recipient, and you can change it later.
The four roles
- View — the recipient gets a read-only copy of the contacts in their address book. If they edit their local copy, the owner’s version wins on the next sync and the changes are overwritten.
- Edit — the recipient’s changes sync back to the owner. They can also add new contacts to their “(Shared)” group or category, and those contacts flow into the owner’s label.
- Can reshare — everything Edit can do, plus the ability to share the label onward to other people.
- Owner — full control: manage recipients and roles, unshare, and transfer ownership. When ownership is transferred, the previous owner keeps the label with the Edit role.
What each role can do
| Action | View | Edit | Can reshare | Owner |
|---|---|---|---|---|
| See contacts in their address book | Yes | Yes | Yes | Yes |
| Edit contacts (changes sync to everyone) | No | Yes | Yes | Yes |
| Add contacts to the shared label | No | Yes | Yes | Yes |
| Delete contacts from the shared label | No | Yes | Yes | Yes |
| Share the label with others | No | No | Yes | Yes |
| Change recipients and roles | No | No | No | Yes |
| Transfer ownership | No | No | No | Yes |
Warning: deletions with the Edit role
With Edit (or Can reshare), deleting a contact from your “(Shared)” group is not just local — it removes the contact from the owner’s label for everyone. If you only want the contact out of your own address book, ask the owner to change your role to View, or ask them to unshare the label with you instead.
If a contact is deleted by mistake, the owner can bring it back: Rolyio keeps a snapshot of every deleted contact for 30 days. See Trash and restore.
Auditability
Every sharing and editing action is recorded in the Audit log, so owners can always see who changed or deleted what, and when.